Freedom of Information and Protection of Privacy

Explanation

The Freedom of Information and Protection of Privacy Act (FOIPPA) extends a general right of access to information under the custody and control of Coast Mountain College.

The College makes efforts to publicly release some information and records where it is of interest to the public. Records that are not publicly accessible may be requested by submitting a formal Freedom of Information (FOI) request form.

While the FOIPPA requires Coast Mountain College to release requested records, in some cases we may be authorized or required to withhold records or redact information from these records before releasing them.

How to Submit an FOI Request

FOI requests are to be submitted on the Request to Access Records form. Completed and signed forms are submitted to foi@coastmountaincollege.ca.

FOI requests must include the following information:

  • your full legal name or organization
  • email address
  • phone number
  • how you would like the record received.

FOI requests must provide sufficient detail to enable an experienced employee, with a reasonable effort, to identify the records sought. If information is missing, we may be required to request clarification, which will delay the processing of your request and may result in additional fees. Requests should specify the type of records being requested, as well as a date range and, if known, the office or individuals where you believe the records may be found.

REQUEST TO ACCESS RECORDS FORM

FOI Fees

An initial application fee of $10 applies to access requests.

Additional fees may be applied based on the size and scope of your request and may include fees for time incurred for:

  • locating and retrieving the record
  • producing the record
  • preparing the record for disclosure, except for time spent redacting information from the record
  • shipping and handling the record
  • providing a copy of the record.

The College will provide an estimate of the fee before completing any work. Once the fee has been determined, the College will send an email notification to the applicant with an estimate .

All funds collected will be allocated to the CMTN Foundation.

FOI Processing

FOI requests are ordinarily processed within 30 business days, as required under the Act. Timelines may be extended in some circumstances, where permitted by the Act. The 30-business day timeframe is suspended between the time we assess a fee and the date we receive payment.

Requests will be processed only upon receipt of payment.

More Information

If you have questions or concerns about freedom of information and privacy at Coast Mountain College, please contact us by sending an email to foi@coastmountaincollege.ca or by mail to:

Coast Mountain College
President’s Office – Freedom of Information
5331 McConnell Avenue
Terrace, BC
V8G 4X2

Legal Disclaimer

Coast Mountain College reserves the right to make changes to the contents of this website, and its processes related to Freedom of Information (FOI) requests, from time to time at its sole discretion. The College expressly denies responsibility or liability to any person or persons who may suffer loss or may otherwise be adversely affected by any change to Coast Mountain College’s website and FOI process.

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Privacy Impact Assessments

Privacy impact assessments (PIAs) help Coast Mountain College identify and mitigate privacy risks, make informed decisions about new initiatives that impact privacy, and avoid privacy breaches by including privacy as part of the design of new initiatives or systems. 

 

Learn more