Acting Executive Assistant to The President- Terrace

Coast Mountain College (CMTN) invites applications for an exciting opportunity for an experienced professional to fill a key administrator position in the role of Executive Assistant to the President. This appointment will commence as soon as possible and ends on October 31, 2025. The salary for this role is $83,342.00 annually, plus a comprehensive benefits package.

CMTN is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from First Peoples, People of Color, members of racialized groups/visible minorities, people with diverse gender identities or expressions, and people with disabilities. Individuals who anticipate needing accommodations for any part of the application process, may contact HR in confidence, prior to the closing date.

Duties:  Under the direction of the President, plans and coordinates campus visits and meetings with external partners (e.g., the Minister of Post-Secondary Education and Future Skills, the school district Superintendent), supports the President’s schedule, drafts briefing notes, and provides support for the two Vice Presidents as required.  Strict confidentiality must be maintained in handling administrative issues. This position is well suited to someone who is dedicated to being meticulous, customer-focused, and who thrives in a fast paced and changing environment. This role requires in-person, on-site work at the Terrace Campus from Monday-Friday. Occasional work on weekends and in the evening is required. This position requires occasional travel in the region.

• Works with confidential, time sensitive materials, and maintains confidentiality in all matters
• Uses the Microsoft Office Suite, Teams, and Kaltura for daily work
• Ensures accuracy in the logistics and preparation of the President’s schedule
• Supports the President with on campus and community events
• Responsible for the financial administrative functions of the President’s Office
• Supports with other tasks as required

Qualifications and Experience: 

• A completed diploma; a bachelor’s degree is preferred
• Two years of work experience in a professional administrative environment in which you demonstrated professionalism, commitment to processes and completed tasks meticulously and accurately                    

Knowledge, Skills and Abilities:

• Ability to maintain a high degree of confidentiality
• Ability to handle and prioritize multiple tasks while maintaining meticulous attention to detail in all aspects of work. Strong time management skills and a high level of organization. A ‘can do’ attitude that is action-oriented
• Sensitive to political environments and the importance of good relations in the communities the college is connected to, as demonstrated by previous experience working in a politically sensitive environment
• Very strong writing and research skills, as they pertain to duties for the President’s Office, government correspondence, and drafting documents. Ability to write well without the use of artificial intelligence (AI) and generative artificial intelligence (GenAI) 
• Proficient at adapting to emerging technologies
• Experience creating, storing and sharing documents efficiently, using the Microsoft Office suite and shared storage systems, such as SharePoint

To apply please send a cover letter, quoting competition 25.010E and an up-to-date resume to: Coast Mountain College, Human Resources (Email: apply@coastmountaincollege.ca).

In your cover letter, please select one of the TRC 94 Calls to Action that, in your opinion, is best suited to this portfolio. Why is it well suited and how might that call to action influence your work? Applications will be judged based on the cover letter, how well it addresses this question, and how well the applicant meets the stated qualifications.

NOTE: Only complete applications (with a cover letter and resume included) received to the above noted email address will be considered.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.  

• President’s Office

• Terrace